Studley Royal Cricket Club Privacy Policy
Effective Date: 1st of May 2025
Last Updated: 1st of May 2025
Studley Royal Cricket Club (“the Club”, “we”, “our”, “us”) is committed to protecting the personal data of our members in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, store, and protect your personal data.
1. Who We Are
We are a local cricket club run by volunteers, providing cricket activities for players of all ages. For data protection purposes, we are the Data Controller.
Contact Email: studleyroyalcricketclub@gmail.com
2. What Personal Data We Collect
We may collect the following personal data:
Full name
Date of birth (for junior members)
Email address
Phone number
Emergency contact details
Medical information (if voluntarily provided)
Membership and payment status
Team selection and availability
Participation records (e.g. training, matches)
Photos or videos (with consent)
3. How We Collect Data
We collect data through:
Membership forms (digital or paper)
Spond group registration
WhatsApp communications
Direct communication with coaches or team managers
4. How We Use Your Data
We use your data for the following purposes:
Managing club membership and teams
Communicating fixtures, results, and events
Organising training, matches, and club activities
Ensuring health, safety, and safeguarding
Meeting legal and regulatory requirements (e.g., insurance)
5. Lawful Basis for Processing
Our lawful bases for processing your data include:
Consent: Where you’ve explicitly agreed (e.g. media use).
Contractual necessity: To manage your membership and participation.
Legal obligation: For safeguarding and reporting purposes.
Legitimate interests: For the effective running of the club.
6. Who We Share Your Data With
We may share data with:
Spond (for team organisation and messaging)
WhatsApp (for team group messaging – phone number visible to group members)
Cricket governing bodies (e.g. ECB or league organisers)
Coaches and captains for team management
We do not sell or trade your data to third parties.
7. Where and How Your Data Is Stored
Most member data is securely stored within Spond, which complies with GDPR and has appropriate data protection safeguards.
WhatsApp is used for group messaging; users join voluntarily and can leave at any time.
Any data held offline (e.g., paper forms) is stored securely and only accessible to authorised personnel.
8. How Long We Keep Your Data
We retain personal data:
While you are a member of the club.
For up to 3 years after your membership ends (for safeguarding or audit purposes).
Photos and videos may be kept for historical or promotional purposes with prior consent.
9. Your Rights
Under GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data (“right to be forgotten”)
Object to or restrict processing
Withdraw consent (where applicable)
Lodge a complaint with the ICO: https://ico.org.uk
10. How to Contact Us
For any data queries or requests, contact:
📧 studleyroyalcricketclub@gmail.com
11. Policy Updates
We may update this Privacy Policy from time to time. Any significant changes will be communicated via Spond or our club website.
